Executive Office Assistant-68638

Quality Staffing, Inc. is seeking an EXECUTIVE OFFICE ASSISTANT to work through our agency as a contract employee for the State of Tennessee in the VETERANS EDUCATION DIVISION in Nashville TN . This is a 1 ^st shift position working Monday-Friday 8AM-4:30 PM for a total of 37.5 hours per week. Pay will start at $15.00/hr. Parking is NOT included for this position. It is the responsibility of the employee to take care of parking fees. This location is accessible to public transportation.

Duties and Responsibilities will include but are not limited to:

· Under the supervision of the Assistant Executive Director for Veterans Education, this position performs a variety of high-level administrative and support assignments

· Requires sound professional judgment

· Ability to work independently and cooperatively with a wide variety of partners

· Includes individual veterans along with members of both state and federal agencies

· Provide administrative support to the Veterans Education division

· Implement and manage spreadsheet tracking of key processes within the division

· Maintain Veterans Education division schedules and calendars

· Coordinate division meetings, webinars, and outreach activities

· Maintain Department of Veterans Affairs (VA) approval documentation

· Prepare written reports for submission to VA

· Properly maintain personally identifiable information (PII) documentation

· Gain a general familiarity with federal regulations for veterans education benefits

· Communicate with state and federal agencies, along with veterans and military service members regarding Veterans Education benefits

• Keep the office stocked with needed office supplies
• Maintain office filing and storage systems
• Perform general office duties such as ordering supplies, maintain office equipment, and office assignments
• Assist with general office administrative work
• Maintaining office filing and recordkeeping systems
• Maintain office filing and recordkeeping systems
• Assist with all general office duties
• Perform general office duties such as copying, typing and filing
• Maintain office medical records and other location filing
• Perform general office duties such as filing, faxing, and data entry
• Perform filing and data entry duties
• Manage various office files and supplies
• Perform all other office tasks
• Assist with answering phones and general office administration functions
• Reproduce and create office correspondence and routes office correspondence
• Assist office staff with administrative work
• Assist with general office and administrative tasks
• Manage inventory of office supplies
• Ordering inventory of office supplies
• Assisting in answering phones Various office-related tasks

• · Highly organized and energetic person

  · Two-year college degree (minimum)

  · Preferred two-years of increasing administrative experience

  · Work effectively in a small team environment

  · Work independently in the absence of specific instructions

  · High degree of dependability and reliability

  · Effective interpersonal and organizational skills

  · Provide professional customer service

  · Strong written and oral communication skills

  · Strong attention to accuracy and detail

  · Sound judgement and problem solving skills

  · Ability to meet critical deadlines

  · Exercise discretion when handling sensitive confidential information and materials

  · Remain flexible to changing state and federal requirements

  · Work effectively with diverse groups and individuals both internally and externally to the division

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